FIDC Processes Document - Revision history

Bes: /* History Notes */

2020-08-05T13:56:56Z

History Notes

Bes: /* Faculty Position Requests (including Sabbatical Replacements) */

2020-07-07T18:51:11Z

Faculty Position Requests (including Sabbatical Replacements)

Bes: /* Early Fall Committee Tasks */

2020-07-07T18:49:16Z

Early Fall Committee Tasks

Bes: /* Early Fall Committee Tasks */

2020-07-07T18:47:13Z

Early Fall Committee Tasks

Bes: /* Early Fall Committee Tasks */

2020-07-07T18:44:46Z

Early Fall Committee Tasks

Bes: /* Early Fall Committee Tasks */

2020-07-07T18:44:20Z

Early Fall Committee Tasks

Bes: /* Early Fall Committee Tasks */

2020-07-07T18:42:22Z

Early Fall Committee Tasks

Bes: /* Assigned Committee Members Roles */

2020-07-07T18:38:18Z

Assigned Committee Members Roles

Bes: /* Summary of Responsibilities */

2020-07-07T18:37:28Z

Summary of Responsibilities

Bes: /* Non-Science Equipment Fund */

2020-07-07T17:09:48Z

Non-Science Equipment Fund

@@ Line 572: / Line 572: @@
 ''
-The individual most responsible for collecting, organizing, and providing an initial review of the applications for PAF resources has been Karen Ogorzalek, the Associate Dean of Students and Director of Campus Events. As of 2019, she had played this role for 28 years. She noted that when she first arrived, the process was largely similar to what we do now. There were, however, a couple minor differences. One was that there used to be a Public Affairs Committee that was only responsible for the disbursement of this fund’s resources. That original committee included faculty, staff and at least one student. That Committee was merged with FIDC in 2017. There also used to be a Tuesday morning convocation series that was the responsibility of the fund. There was also a ''Tuesday Morning'' publication that included each of the convocations/events that were sponsored by PAC. It was distributed at the beginning of each semester.
+The individual most responsible for collecting, organizing, and providing an initial review of the applications for PAF resources has been Karen Ogorzalek, the Associate Dean of Students and Director of Campus Events. As of 2019, she had played this role for 28 years. She noted that when she first arrived, the process was largely similar to what we do now. There were, however, a couple minor differences. One was that there used to be a Public Affairs Committee (PAC) that was only responsible for the disbursement of this fund’s resources. That original committee included faculty, staff and at least one student. That Committee was merged with FIDC in 2017. There also used to be a Tuesday morning convocation series that was the responsibility of the fund. There was also a ''Tuesday Morning'' publication that included each of the convocations/events that were sponsored by PAC. It was distributed at the beginning of each semester.
 During the Spring of 2019, the Committee discussed the possibility of dividing its budget and providing Student Affairs with its own separate budget. There is a precedent for this. In the past, $3000 was taken out of the Public Affairs Fund and permanently allocated to Intercultural Life for their annual Cultural Festival. There are a range of possible positive and negative consequences to doing this and the Committee decided to not move forward on this at this time.
 ===Purpose and Procedures===

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 '''Note (June 2020)''': When faculty reductions were announced in Spring 2020, a new committee, Resize and Reimagine (RSR) committee was formed. Two current members of FIDC were on this committee and FIDC was asked to provide data, but the FIDC committee as a whole was bypassed in the process of faculty reduction.
-===Requests to Replace Vacant Faculty/Staff Position(s)===
+===1) Requests to Replace Vacant Faculty/Staff Position(s)===
 ''NOTE: The following information is not always known by all faculty and it is recommended that the chair of FIDC attend a chairs meeting in order to address staffing issues. This type of information can also be added to the faculty meeting eReports.''
@@ Line 150: / Line 150: @@
 ''Note: approved positions that do not result in a hire (ie. failed search) must request again in the following cycle.''
-===Request to Add a New Faculty/Staff Position(s)===
+===2) Request to Add a New Faculty/Staff Position(s)===
 FIDC will make a general call for '''new faculty/staff positions''' in the fall semester (late Sept?) which are due generally in mid-October, but has been extended to as late as Jan 15th (2017) and have not always occurred (2019). Example calls are linked below:
@@ Line 160: / Line 160: @@
 ''Note: The "triads" program where 3 depts collaborate together on an overarching issue resulted from an expansion of the faculty (2015?). There currently exists two triads, Global Food Security and Global Public Health; both programs offer minors.
-===Request for Sabbatical Replacement(s)===
+===3) Request for Sabbatical Replacement(s)===
 Programs/Departments requests for a sabbatical replacement have historically been sent directly to the Dean of the Faculty/VP of Academic Affairs. Like all staffing issues, FIDC should probably be the point for receiving these requests, but since sabbaticals are approved by the Dean's Office it is a part of the approval process to determine whether a sabbatical replacement is necessary.

@@ Line 88: / Line 88: @@
 :6) Send out notice of Faculty Professional Development Account policies
 ::[[FPD_sample email|sample email]]
-::[[Media:FPD ACCOUNT AUTHORIZATION.docx|Faculty Professional Development Account Authorization from]]
+::[[Media:FPD ACCOUNT AUTHORIZATION.docx|Faculty Professional Development Account Authorization from]] <-- not sure this is used any more.
 :7) Send out announcements/"calls" about policies/deadlines for:

@@ Line 78: / Line 78: @@
 ::'''Public Affairs Funds''' (surplus funds)
 :4) Request the following documents from the Dean of the Faculty
 ::Course Credit per FTE by Department(past 10 years)
 ::Graduated Majors Summary Report by Department (with 5 and 10 year average)

@@ Line 70: / Line 70: @@
 :2) Review the previous year, "year-end report."
 ::- [[Media:YER_FIDC_2017_2018.pdf|2017-2018]]
-::- [[:File:YER_FIDC_2018_2019.pdf|2018-2019]]
+::- [[Media:YER_FIDC_2018_2019.pdf|2018-2019]]
 ::- 2019-2020...coming soon
 :3) Request budget amounts from Dean of Faculty,

@@ Line 69: / Line 69: @@
 :1) Review/revise this processes document.
 :2) Review the previous year, "year-end report."
 :3) Request budget amounts from Dean of Faculty,
 ::'''General Instructional Funds'''; aka: Non-Science Funds'''

@@ Line 59: / Line 59: @@
 :1) Chair (or co-chairs) of Committee,
 :2) Secretary of Committee; [[Secretary_job_desc|job description]],
-:3) Manager of '''Non-Science Funds''' (see description below).
+:3) Manager of '''General Instructional Fund, aka: Non-Science Funds''' (see description below).
 :4) Manager of '''Student Travel Funds''' (see description below).
 :5) Manager of '''Supplemental Faculty Development Funds''' (see description below).

@@ Line 35: / Line 35: @@
 ::''NOTE (Spring 2020): FIDC should consider editing the statues to change the wording in the first paragraph regarding who FIDC discussed "the total budgeting process of the College" with...we do not meet with the president but do meet with the CFO (change --> President to VP for business and finance/CFO).''
 :2) recommend, in consultation with administrative officers, faculty replacements, new faculty positions or faculty reductions;
-::''NOTE (Fall 2017): requests/proposals for faculty replacements (due to retirements or vacancies) usually come in very early in the semester. These have been reviewed on an "as needed" basis and recommendations made to the Dean with minimal review of data.
+::''NOTE (Spring 2020): FIDC was not advised about faculty reductions to be announced in Oct 2020; a new committee, Resize and Reimagine (RSR) was formed to address this issue.
 :3) advise the administration on building, remodeling and grounds decisions;
 ::''NOTE: (Fall 2017): FIDC should invite the Director of Facilities Management to a meeting.
@@ Line 42: / Line 42: @@
 :4) promote individual and corporate professional development, including such programs as sabbatical leaves, professional travel, faculty grants and the development and improvement of pedagogy;
 ::''NOTE: (Spring 2020): Should FIDC modify this charge to read something like:
-:::review and approve funding of faculty professional development proposals through the supplemental Faculty Development Fund."
+:::review and approve funding of faculty professional development proposals through the supplemental Faculty Development Fund.
-:::review and approve funding of student travel proposals through the Student Travel Fund."
+:::review and approve funding of student travel proposals through the Student Travel Fund.
-:::review and approve funding of general instructional fund (aka: non-science equipment) proposals through the General Instructional Fund (aka: Non-Science Equipment Fund.)"
+:::review and approve funding of general instructional fund (aka: non-science equipment) proposals through the General Instructional Fund (aka: Non-Science Equipment Fund.)
-:::review and recommend faculty sabbaticals (call sent out by Dean's assistant).
+:::review and recommend faculty sabbaticals (call sent out by Dean's assistant).''
 :5) discuss with administrative officers matters concerning salary and fringe benefit policies;
-:6) serve in an advisory capacity concerning the Library, Instructional Technology and Information Systems; and'
+::''NOTE: (Spring 2020) this has never happened in the past 3 years.''
-::''NOTE: (Spring 2020): FIDC should invite the Director of the Library to a meeting.
+:6) Serve in an advisory capacity concerning the Library, Instructional Technology and Information Systems; and'
 :7) provide counsel on College fund-raising endeavors.
 ::''NOTE: (Spring 2020): The Director of Development is suppose to be ex offico member of FIDC, but their name is not on the email list. FIDC should fix this and invite the Director of Development to a meeting.
 ==Assigned Committee Members Roles==

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 The Development Office in conjunction with the Dean of the Faculty had asked FIDC to review Crowdfunding proposals during the first few years of this program (2016-2018). The round of proposals collected during the fall of 2018 were NOT reviewed by FIDC and it was determined that such review by FIDC was not necessary and hence will not be done in future years. (BES, Jan 2019).
-==Non-Science Equipment Fund==
+==General Instructional Fund, aka: Non-Science Equipment Fund==
 FIDC’s Guidelines for Non-Science Equipment Fund (revised Sept, 2018)